How to Find Multiple Keywords in Excel

Excel is a powerful tool for data analysis, but searching for multiple keywords manually can be time-consuming. In this guide, you’ll learn step-by-step methods to quickly find multiple keywords in Excel using formulas, filters, and conditional formatting.

Method 1: Using the SEARCH Function

The SEARCH function helps identify if a keyword exists in a cell. Here’s how to use it:

1. Enter the formula =IF(ISNUMBER(SEARCH("keyword", A1)), "Found", "Not Found") in a new column.
2. Replace "keyword" with your target term and drag the formula down.
3. For multiple keywords, nest SEARCH functions inside an OR statement.

Method 2: Filtering with Advanced Filters

Excel’s Advanced Filter can extract rows containing specific keywords:

1. Create a list of keywords in a separate range.
2. Go to Data > Advanced Filter.
3. Select the data range and keyword list, then click OK.

Method 3: Conditional Formatting

Highlight cells containing keywords with these steps:

1. Select your data range.
2. Go to Home > Conditional Formatting > New Rule.
3. Use the formula =SUMPRODUCT(--ISNUMBER(SEARCH(keywords, A1)))>0.
4. Set your preferred formatting and apply.

Bonus Tip: Using VBA for Complex Searches

For advanced users, VBA macros can automate multi-keyword searches. Record a macro or write a script to loop through keywords and mark matches.

By mastering these techniques, you’ll save hours of manual searching and improve your Excel efficiency.